IT Consumable
Tracks IT assets that are consumed and need to be reordered
By
AnyDB
The AnyDB IT Consumable template is designed to track inventory for expendable IT items such as cables, batteries, adapters, or peripherals that are used and replaced frequently. It captures details about vendor, cost, purchase quantity, and current remaining stock, and is tightly integrated with the IT Consumable Checkout template for accurate usage tracking and reorder management.
Suitable for
Description
This template organizes each consumable into a structured record with fields for item name, asset type, model, serial number, location, vendor details, purchase date and cost, and reorder thresholds. The template calculates the remaining quantity of the item using real-time data from linked checkout records and highlights low-stock conditions using visual indicators.
It features dynamic badges for:
- Name – Clearly labeled and color-coded
- Remaining Quantity – Highlighted in green or red based on stock level
- Remaining Value – Automatically calculated based on remaining quantity and cost
There is also a visual section for uploading product photos and attaching purchase invoices. A hidden admin object stores a summary object for integrations and rollups.
This template is auto-linked with the IT Consumable Checkout child template, which logs each time an item is checked out and automatically adjusts the quantity remaining.
Key Data Stored
- Consumable Name
- Asset Tag / Type / Model / Serial Number
- Remaining Quantity – Dynamically calculated
- Original Quantity Ordered
- Remaining Asset Value – Cost × Remaining Quantity
- Purchase Cost, Date, Invoice Number, File Upload
- Reorder Threshold
- Vendor Details – Name, contact, and website
- Notes – Rich text notes for context, usage history, or reorder actions
- Linked Checkout Records – Embedded child template with usage history
- Badges – Item name, remaining quantity, and value
- Visual Section Titles – For clarity: Vendor, Purchase Details, Notes
Business Use Cases
- IT Supply Management – Monitor stock levels of everyday tech accessories and tools
- Auto-Reorder Triggers – Flag items nearing depletion based on predefined thresholds
- Helpdesk Readiness – Ensure common consumables are in stock for on-site support teams
- Finance & Procurement – Track cost, vendor, and consumption patterns for budgeting
- Inventory Auditing – Maintain historical usage and receipt attachments for compliance
Why This Template is Powerful
- Live Stock Calculation – Quantity remaining updates automatically with each checkout
- Visual Alerts – Color-coded badges flag low or zero stock conditions
- Integrated with Child Templates – Links directly to usage logs for transparency
- Cost Visibility – Tracks both unit and total value for financial reporting
- Expandable Design – Add reorder logic, location-specific fields, or supplier scoring
This template ensures accurate, real-time visibility into expendable IT assets—helping operations and IT teams stay organized, replenished, and efficient.